Kalyan ITS

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Kalyan ITS

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    • HOME
    • ABOUT
    • OFFERINGS
      • Marketing Tech
      • Digital Transformation
      • SharePoint
      • ServiceNow
      • Salesforce
    • INDUSTRIES
      • Finance
      • Insurance
      • Transit
    • Contact Us
  • HOME
  • ABOUT
  • OFFERINGS
    • Marketing Tech
    • Digital Transformation
    • SharePoint
    • ServiceNow
    • Salesforce
  • INDUSTRIES
    • Finance
    • Insurance
    • Transit
  • Contact Us

A Collaboration Engine, not a File Dump.

  Most companies have SharePoint, but few use it correctly. We specialize in turning cluttered folders into streamlined, automated digital workplaces that your team will actually enjoy using.

Your Hub for Modern Collaboration

  In today’s hybrid world, information shouldn’t be buried in email threads or lost in personal folders. SharePoint is the intelligent intranet that connects your people to the content and knowledge they need to work smarter, together.


Why Choose SharePoint?

  • Secure Collaboration: Share files, data, and resources across your organization or with external partners—all within a secure, governed environment.
  • Seamless Integration: Designed to work perfectly with Microsoft 365. Edit a document in Teams, store it in SharePoint, and sync it to your desktop via OneDrive.
  • Empowered Knowledge: Use powerful search and "intelligent discovery" to find what you need in seconds, not hours.
  • A Mobile Office: Access your team sites and documents on the go with the  SharePoint mobile app.


Why Choose our Implementation Strategy?

The "Out of the Box" Struggle

The "Out of the Box" Struggle

The "Out of the Box" Struggle

  Information Overload: Users often cannot find files.

 

Zero Adoption: People stick to email or local drives.

 

Security Risks: Links shared with the wrong people.

 

Static Content: An intranet that is stale and not of use

Our Strategic Implementation

The "Out of the Box" Struggle

The "Out of the Box" Struggle

     Intelligent Search: Content is indexed and very easy to find.

 

User-Centric Design: Built around how your teams works.

 

Rigid Governance: Automated security and compliance.

 

Dynamic Portals: Real-time news, feeds, and dashboards.

What You Get: Structured Approach to Focus Areas

Information Architecture

Information Architecture

Information Architecture

We don't just move your files; we organize them. We design "Hub Sites" and "Communication Sites" that mirror your organizational chart and project workflows.

Process Automation

Information Architecture

Information Architecture

We integrate Power Automate into your SharePoint environment to handle for

  • Expense approvals
  • New hire onboarding
  • Document expiration alerts

Governance & Security

Information Architecture

Governance & Security

We implement a "Security First" framework. You’ll have total visibility into who can access, edit, or share your company’s intellectual property.

Phase 1: Discovery & Strategy (Weeks 1–2)

  Before we move a single file, we learn how your business breathes.

  • Stakeholder Interviews: Identifying pain points in current workflows.
  • Audit: Reviewing existing data volume and folder structures.
  • Governance Planning: Defining who owns what and who sees what.
  • Success Metrics: Setting KPIs (e.g., "Reduce internal email by 30%").

Phase 2: Architecture & Design (Weeks 3–4)

  We build the blueprint of your new digital headquarters.

  • Site Mapping: Designing the "Hub and Spoke" structure for departments.
  • Taxonomy & Metadata: Creating a "tagging" system so search works instantly.
  • UX/UI Customization: Branding your intranet to look and feel like your company.
  • Prototype Review: A "walk-through" of the site structure for your feedback.

Phase 3: The Build & Migration (Weeks 5–8)

  The heavy lifting—where the vision becomes a reality.

  • Environment  Setup: Configuring security groups and permission levels.
  • Data Migration: Securely moving files from old servers or legacy systems.
  • Automation Hooks: Building Power Automate flows for document approvals.
  • Validation: Ensuring every file is exactly where it should be.

Phase 4: Training & Pilot (Weeks 9–10)

  Software is only as good as the people using it.

  • Pilot Group Launch: A small team tests the system in the real world.
  • "Train the Trainer": Empowering your department leads to be SharePoint experts.
  • User Guides: Custom-branded cheat sheets and video tutorials for your staff.
  • Feedback Loop: Final tweaks based on pilot user experience.

Phase 5: Go-Live & Support (Week 12+)

    The official launch and ongoing peace of mind.

  • Full Rollout: Company-wide access granted.
  • Hyper-Care Support: Dedicated support desk for the first 14 days post-launch.
  • Optimization Review: A 30-day check-in to ensure adoption is meeting our goals.

Schedule Your Free SharePoint Consultation

  Is your current setup holding you back? Or are you starting from scratch? Let’s ensure your investment pays off from the start.

Contact Us

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